© Copyright

Clinic Policy

& Procedure

​​​​Loudoun Community Cat Coalition TNR Clinic

Clinic Acceptance Criteria

  • Loudoun Community Cat Coalition can accept free-roaming, outdoor, community (feral) cats. We cannot accept owned pet cats.
  • All cats must be delivered in fully covered individual humane traps (one cat per trap).  No cats in carriers, airline-type plastic pet carriers, dog crates, cardboard carriers, boxes, or makeshift carriers will be accepted. For their safety and to minimize fear, transport cats in a covered vehicle. It is suggested that you do not stack cats as they might urinate through the traps onto each other. 
  • Cats should not be fed after midnight the day before the clinic.
  • Spay/neuter only. If your cat only needs vaccines we cannot accommodate that at this time.

Clinic Procedures

  • Cats will be anesthetized and surgically sterilized.
  • The tip of the left ear will be tipped on all cats to identify it as a sterile community cat. There are no exceptions.
  • All cats will receive: distemper & rabies vaccination, ear tip, parasite treatment, and antibiotics if needed.
  • Minor medical issues will be assessed and if possible treated. The caretaker will be informed if there is a medical issue that needs to be addressed by them outside of the clinic.
  • Loudoun County cats will be microchipped and this information will be given to Loudoun County Animal Services so that the cat can be returned to its caretaker if it is brought to the shelter. After surgery, the cats will be returned to you the same day for release as indicated on the discharge sheet.
  • Cats will NOT be tested for Feline leukemia virus (FeLV) and Feline immunodeficiency virus (FIV).
  • Nursing cats will be moved to the front of the line for surgery in order to be picked up and released as soon as possible. You are responsible for picking up this cat as soon as the clinic calls you to tell you it is ready. All cats in your group may not be ready at the same time the nursing cat is ready. We will attempt to have your entire group ready at the same time but this may not be possible and you may have to make two trips for pick up.


  • Withhold food and restrict water
  • Hold the cats in their covered traps inside in a safe, climate controlled area until the clinic and limit food and water. Cats must have no food after midnight the night before surgery. Cats will usually remain calm as long as they are covered. Check on them periodically.
  • Do not handle the cat(s)
  • Cats that feel threatened may scratch and bite. Don’t allow children or pets near the traps. Wash hands and change clothes and shoes before handling pets to prevent spreading any contagious diseases. Keep the cats separate from your pets, behind a closed door. Because free-roaming community cats are in contact with wildlife, consider getting a rabies vaccination from your local Health Department or doctor.
  • All animal bites are serious! If bitten, seek immediate medical attention and do not release the cat because it will need to be quarantined.

Clinic Drop Off Instructions
Admission begins at 8:00am. Drop off times will be staggered. You will be given your drop off time by the TNR Clinic Coordinator prior to the clinic date. If you need to change your time please check in with the TNR Clinic Coordinator.

Check in Your Cat(s)

  • Please be prepared to possibly wait in line. Depending on the number of cats that arrive and what time caregivers arrive, we easily become backed up. We stagger check in time to try and alleviate any back up.
  • A volunteer will meet you at your car to help you with paperwork before you proceed to the admissions station. At this time please inform the volunteer if your cats are from Loudoun County, and if you have any injured, nursing, or sick cats. Nursing cats should be identified by writing an “N” on the back of the trap tags. Cats with medical issues will be noted by placing a sticker on the back of the trap tag with a note.
  • You will be asked to fill out a form, and two trap tags for each trap and cat to help identify them as they move through the clinic and to ensure they are returned to the correct colony site. If you wish to pick up the forms and trap tags before the day of the clinic you may do so by attending one of the scheduled workshops listed on our website under TNR. View complete admission process here.
  • Each trap will be assigned a surgery number which will go on the admissions form, the trap, the trap tags, and the cat once removed from the trap. You will be given a claim check when you check in your cat(s) in order to pick them up after surgery. View complete check out process here.
  • Complete the Release & Volunteer Forms
  • Please read and sign the Caretaker Release Form.  Our veterinarians have the discretion to euthanize any animal found to have a condition making its release inhumane. If your cat is from Loudoun County it will be microchipped and that information will be given to Loudoun County Animal Control so that the cat can be returned to its colony if it is turned in to the shelter. Your signature on this form means you agree to these terms.
  • Sign the Volunteer release form at check in or print out here and bring with you.

Clinic Pick Up Instructions
Please be patient with our volunteer staff. Sometimes a clinic may run late due to a large number of females, which take longer to sterilize. Each cat recovers from anesthesia at a different rate, and some cats take longer to wake up than others. For their safety, cats can only be released after they are awake and responsive. A Coalition volunteer will call you when your cat(s) are ready for pick up at the number you leave at Admissions. Please keep your phone near you the day of surgery!

Please Be Prompt
Once you receive your pick up call please leave promptly to retrieve your cat(s) at the clinic. We will have over 100 cats at the clinic and your cat(s) will be ready to go and fully recover safely with you.

Your check out paperwork will provide valuable information:

  • Your official rabies vaccination number will be on each cats form as well as the microchip number if a Loudoun County cat.
  • Treatments and procedures are noted on the discharge form.
  • Recommendations may be made for follow-up care.
  • Specific information may be of value to you, e.g., body weight, gender, body condition.
  • It is a complete record of services performed.

Surgery Recovery Instructions

Monitor Cats in Traps Overnight

  • Once your cat(s) leave the clinic it is your responsibility to supervise their aftercare until they are released. Keep cats in their trap in a climate controlled, dry, and secure holding area until they are fully recovered, and ready to be released the next day. Cats are susceptible to heat and cold while recovering. They will be disoriented and unable to defend themselves and the traps provide protection essential for the health and safety of all cats, including nursing cats with kittens.
  •  You should monitor the cats for a full day following surgery and longer if noted on your discharge instructions in order to provide the best care possible. Complete recovery instructions and emergency contact information are provided at the time of discharge.
  • Withhold Food and Water in the Traps
  • Do not give the cat(s) food or water in the traps. They will spill the water and may vomit if fed. Food and water may be provided in the morning after surgery when they are fully awake before they are released.

Feed Kittens
An exception for feeding after surgery should be made for kittens. They may be offered a small amount of canned food the night of surgery as soon as they are fully recovered from anesthesia. This helps keep their blood sugar normal.

Monitor Post-Surgical Behavior
Normal behaviors during recovery include deep sleep, head bobbing, wobbly movements, rapid breathing, shivering, agitation and hypersensitivity to light and sound. Bleeding from the ear tip may occur but should stop by the next day. Although normal, cats should not be released until they no longer exhibit these behaviors.

Abnormal behaviors include continued bleeding from the surgical site, difficulty breathing, vomiting, and inability to awaken from anesthesia. If they are exhibiting these behaviors contact your Veterinarian immediately, The Life Center in Leesburg or Blue Ridge Vet in Purcellville.

Release the Cats

  • The morning following the clinic, when the cats are fully awake, return them to the area where they were trapped, and away from busy streets unless your discharge instructions tell you to hold the cat for a longer recovery time. Do not relocate the cats. Cats released in an unfamiliar place will be disoriented and will run until exhausted or hit by cars.
  • Stitches will be absorbed and do not need to be removed.
  • To release the cat, hold the trap facing away from you and open the door. Usually the cat will run out of the trap. If it is confused, tilt the back of the trap up and gently tap on the top to encourage it out. Never put your fingers or hands in the trap!
  • If a cat is not yet fully recovered by the morning after surgery, call the emergency contact number provided on the medical record provided at the time of discharge.

Emergency Information
If a cat is not yet fully awake or still exhibits abnormal behavior the day after surgery, and you have concerns about the recovery of the cat, do not release it. Instead, call your veterinarian immediately or The Life Center in Leesburg at 703-777-5755 or Blue Ridge Vet in Purcellville at 540-338-7387 and then call the Loudoun Community Cat Coalition at 571-293-2386 so that we are aware of the situation.

Continued Care for your Community Cats
If you can give your time and talent to this clinic, please sign up on our website under “TNR Clinics,” No previous medical experience is necessary. Sign the Volunteer release form at check-in or print out here and bring with you.

Make a Tax-Deductible Contribution
Donations help us care for more cats. It costs approximately $50 to provide medical care for each cat. Please help us continue to be able to have TNR clinics and save lives! Make a donation at admissions, any amount helps!

Checks should be made payable to:
Loudoun Community Cat Coalition
P.O. Box 1960

Leesburg,VA 20177

We can accept credit card donations online.

Thank you for your compassion and support,                        

Loudoun Community Cat Coalition